FICO Configuration

 

1. ENTERPRISE STRUCTURE

1.1. Description: Maintain Enterprise Structure

Transaction Code: SPRO
Menu Path: IMG > Enterprise Structure > Definition > Financial Accounting
Client dependent settings: Yes / No

Active Settings:
In this step, you create the organizational units for the following components:
• G/L Accounting
• Accounts Receivable
• Accounts Payable
You only define organizational units which are relevant for one component when configuring the respective components

1.2. Description: Define Company Code
Transaction Code: SPRO
Menu Path: IMG > Enterprise Structure > Definition > Financial Accounting > Edit , Copy Delete, Check Company Code Client dependent settings: Yes / No

Active Settings:
The company code is an organizational unit used in accounting. It is used to structure thebusiness organization from a financial accounting perspective

2. FINANCIAL ACCOUNTING BASIC SETTINGS (NEW)

2.1. Financial Accounting Basic Settings (New)

2.1.1. Description: New Ledgers

Transaction Code: SPRO
Menu Path: IMG à Financial Accounting (New)à Financial Accounting Basic
Settings (New) à Ledgers
Client dependent settings: Yes / No

Active Settings:
In the following activities, the settings for the central objects in financial accounting are defined

2.1.1.1. Description: Define Field Status Variants

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Define Field Status Variants

Active Settings:

In this activity you can define and edit field status variants and groups. You group several field status groups together in one field status variant. You assign the field status variants to a company code in the activity

Assign Company Code to Field Status Variants . This allows you to work with the same field status groups in any number of company codes.

You can also define and process field status groups. You must define a field status group in the company code-specific area of each G/L account. The field status group determines which fields are ready for input, which are required entry fields, and which are hidden during document entry. Bear in mind that additional account assignments (i.e. cost centers or orders) are only possible if data can be entered in the corresponding fields

2.1.1.2. Description: Assign Company Code to Field Status Variants

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Assign Company Code to Field Status Variants

2.1.1.3. Description: Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Fiscal Year and posting periods >  Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)

Active Settings:

A fiscal year consists of several posting periods and if necessary, special periodsthat can be posted to after a temporary year-end closing.

You define how your fiscal year is set up in the SAP System by creating a fiscal year variant at client level.

Each company code is assigned a fiscal year variant. Several company codes can use the same fiscal year variant.

In the Fiscal Year variant we can define the following areas

  • • how many posting periods a fiscal year has
  • • how many special periods you need
  • • how the system is to determine the posting periods when posting

2.1.1.4. Description: Assign Company Code to a Fiscal Year Variant

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Fiscal Year and posting periods >  Assign Company Code to a Fiscal Year Variant

Active Settings: 

Every Company code has to be assigned to Fiscal Year Variant.

2.1.1.5. Description: Open and Close Posting Periods

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Fiscal Year and posting periods >  Open and Close Posting Periods

Active Settings:

Every Company code has to be assigned to Open and Close Posting Periods Variant.

2.1.1.6. Description: Define Variants for Open Posting Period

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Fiscal Year and posting periods >  Open and Close Posting Periods >  Define Variants for Open Posting Period

Active Settings:

In this activity, you can define variants for open posting periods

2.1.1.7. Description: Assign Variants to company code

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Ledgers >  Fiscal Year and posting periods >  Open and Close Posting Periods >  Assign Variants to company code

Active Settings:

In this activity you specify for each variant which posting periods are open for posting. Two intervals are available for doing this (period 1 and period 2). For every interval, enter a lower period limit, an upper period limit and the fiscal year.

You close periods by selecting the period specifications so that the periods to be closed are no longer contained.

Posting Period Variants and the Account type used are as Follows

+ Valid for all account types

A Assets

D Customers

K Vendors

M Materials

S G/L accounts

2.1.1.8. Description: Enter global parameters

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  global parameters for Company Code  >  Enter global parameters

Active Settings:

In the following steps other structures and master records and control specification for each company code in Financial accounting is defined. Most Important, specification of the company code can be over-viewed any point of time. This includes Chart of Accounts Fiscal year variant, FM Area, Field Status Variant, posting period Variant Etc.

2.1.2. Description: Documents

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Documents

2.1.2.1. Description: Documents

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents > document types

Active Settings

In this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.

Document type for GL View with their Number Range

2.1.2.2. Description: Number Ranges

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents >  Number Ranges

Active Settings:

A number range must be assigned to each document type in the SAP System. Via the document types, you distinguish the postings according to the different business transactions, for example customer payment, vendor credit memo, and so on. To store documents separately according to

document types, you must assign a separate number range to each document type, for example to invoices or to credit memos.

In the following activities:

  • • You define your document number ranges.
  • • You can determine which intervals of document number ranges are to be copied from

one company code into another.

  • • You can determine which intervals of document number ranges are to be copied from

one fiscal year into another.

In this activity you create number ranges for documents. For each number range you specify

(among other things):

  • • a number interval from which document numbers are selected
  • • the type of number assignment (internal or external)

You assign one or more document types to each number range. The number range becomes

effective via the document type specified in document entry and posting.

2.1.2.3. Description: Define Posting Keys

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents >  Define Posting Keys

Active Settings:

In this activity you define posting keys. Users specify a posting key before entering a line item.

The posting key controls how the line item is entered and processed.

For each posting key, you define among other things:

  • • which side of an account can be posted to,
  • • which type of account can be posted to, and
  • • which fields the system displays on the entry screens and whether an entry must be made (field status).

2.1.2.4. Description: Document Change Rules, Document Header

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents >  Rules for changing documents >  Document Change Rules, Document Header

Active Settings:

In this activity, you determine under which circumstances fields within posted documents can be changed. For a number of fields, the system itself determines that they can no longer be changed after posting. This includes all fields which are central to the principles of orderly accounting, for example, the amount posted and the account.

The system also prevents the update objects from being changed in documents which have already been posted, independent of the document change rules. Update objects are elements in the system for which transaction figures or line items are updated, for example, business area or cost centers (if cost center accounting is used in the SAP system). Update objects are entered as additional account assignments during posting.

2.1.2.5. Description: Document Change Rules, Line Item

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents >  Rules for changing documents >  Document Change Rules, Line item

Active Settings:

In this activity, you determine under which circumstances fields within posted documents can be changed.

For a number of fields, the system itself determines that they can no longer be changed after posting. This includes all fields which are central to the principles of orderly accounting, for example, the amount posted and the account.

The system also prevents the update objects from being changed in documents which have already been posted, independent of the document change rules.

Update objects are elements in the system for which transaction figures or line items are updated, for example, business area or cost centers (if cost center accounting is used in the SAP system). Update objects are entered as additional account assignments during posting.

2.1.2.6. Description: Define Tolerance Groups for Employees

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents >  Tolerance Groups  >  Define Tolerance Groups for Employees

Active Settings:

In this activity, you predefine various amount limits for your employees with which you determine:

  • • the maximum document amount the employee is authorized to post
  • • the maximum amount the employee can enter as a line item in a customer or vendor

account

  • • the maximum cash discount percentage the employee can grant in a line item
  • • the maximum acceptable tolerance for payment differences for the employee.

Payment differences are posted automatically within certain tolerance groups. This way the system can post the difference by correcting the cash discount or by posting to a separate expense or revenue account.

In this respect you define:

  • • the amounts or percentage rates up to which the system is to automatically post to a separate expense or revenue account if it is not possible to correct the cash discount or
  • • up to which difference amounts the system is to correct the cash discount. In this case the cash discount is automatically increased or decreased by the difference. using tolerance groups.

You can also additionally differentiate these settings by company code. Since the same rules usually apply to a group of employees, enter the values for employee groups. You can then enter amount limits and tolerances per employee group and company code.

2.1.2.7. Description: Define Texts for Line Items

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Documents >  Define Texts for Line Items

Active Settings:

In this activity, you can store texts under keys which can be transferred to the line item. When entering a document, the key is entered in the text field.

2.1.2.8. Description: Activate Extended Withholding Tax

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  global parameters for Company Code  >  Tax settings  >  Activate Extended Withholding Tax

Active Settings:

Extended With Holding Tax offers the following features.

  • • Withholding tax for accounts payable
  • • Withholding tax calculation during payment
  • • Withholding tax code per vendor line item
  • • Multiple withholding taxes per customer or vendor line item
  • • Withholding tax calculation for partial payments
  • • Enhancements in withholding tax calculation
  • • Withholding tax calculation during invoice entry and during payment

2.1.2.9. Description: Extended Withholding Tax

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Withholding Tax  > Extended Withholding Tax

2.1.2.10. Description: Basic Settings

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Withholding Tax  > Extended Withholding Tax >  Basic Settings

2.1.2.11. Description: Check Withholding Tax Countries

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Withholding Tax  > Extended Withholding Tax >  Basic Settings >  Check Withholding Tax Countries

Active Settings:

In this activity you check the withholding tax countries.

The withholding tax country is needed for printing the withholding tax form. Since the list of country IDs prescribed by law is different from the list in the system, you have to define the withholding tax countries again.

2.1.2.12. Description: Define official Withholding Tax Codes

Transaction Code: SPRO

Menu Path: IMG  >  Financial Accounting (New) >  Financial Accounting Basic Settings (New)  >  Financial Accounting (New) >  Financial

Accounting Basic Settings (New)  >  Withholding Tax  > Extended Withholding Tax >  Basic Settings >  Define official Withholding Tax Codes

 Summary Configuration…. Miscellaneous

  • Define Countries | OY01 & OY07
  • Setting Country-Specific Checks | OY17
  • Create a New Currency | OY03
  • Set Decimal Places for Currencies | OY04
  • Check Exchange Rate Types | OB07
  • Ratios for Currency Translations | OBBS

Enterprise Structure

  • Define Company | OX15
  • Create Company Code | OX02
  • Assign Company Code to Company | OX16
  • Define Credit Control Area | OB45
  • Assign company code to credit control area | OB38
  • Maintain Controlling Area | OX06
  • Assign Company Controlling Area | OX19
  • Define Functional Area | FM_FUNCTION
  • Create Operating Concern | KEP8
  • Define Segment for Reporting | S_AL0_19000003
  • Define Sales Organization | OVX5

FI – Financial Accounting
Global Settings

  • Define Fiscal Year Variant | OB29
  • Assign Company Code to a Fiscal Year Variant | OB37
  • Define Posting Period Variant | OBBO
  • Assign Posting Period Variant to Company Code | OBBP
  • Activate Cost of Sales Accounting | S_ALR_87009606
  • Enter Global Parameters for Company Code | OBY6
  • Define Field Status Variants | OBC4
  • Assign Company Code to Field Status Variant | OBC5
  • Define Document Types for Entry View | OBA7
  • Define Document Number Ranges for Data Entry View | FBN1
  • Define Posting Keys | OB41
  • Document Change Rules, Document Header | S_ALR_87003720
  • Document Change Rules, Line Item | OB32
  • Define Tolerance Groups for Employees | OBA4
  • Assign User/Tolerance Groups | OB57
  • Change Message Control for Document Processing | OBA5
  • Assign Tax Codes for Non-Taxable Transactions | OBCL
  • Check Calculation Procedure | OBYZ
  • Assign Country to Calculation Procedure | OBBG
  • Define Tax Codes for Sales and Purchases | FTXP
  • Activate New General Ledger Accounting | FAGL_ACTIVATION
  • Define Ledgers for General Ledger Accounting | SM30_V_FAGL_T881
  • Define Currencies of Leading Ledger | OB22
  • Assign Scenarios and Customer Fields to Ledgers | S_ELN_06000019
  • Display Scenarios for General Ledger Accounting | S_ELN_06000018
  • Define Ledger Group | S_AL0_19000001
  • Define Variants for Real-Time Integration | S_ELN_06000002
  • Assign Variants for Real-Time Integration to Company Codes | S_ELN_06000003
  • Define Rules for Selecting CO Line Items | S_ELN_06000004
  • Define Account Determination for Real-Time Integration | OK17
  • Define Intercompany Clearing Accounts | OBYA
  • Define and Activate Non-Leading Ledgers | S_AL0_19000016

General Ledger

  • Define Chart of Accounts | OB13
  • Assign Company Code to Chart of Accounts | OB62
  • Define Account Group | OBD4
  • Define Profit Center Standard Hierarchy in Controlling Area | S_E38_98000135
  • Create Dummy Profit Center | KE59
  • Define Retained Earnings Account | OB53
  • Define Document Types for Enjoy Transaction | OBZO
  • Define Financial Statement Versions | OB58
  • Define Document Splitting Characteristics for General Ledger Accounting | S_AL0_19000071
  • Define Zero-Balance Clearing Account | S_ALR_87008933
  • Edit Constants for Nonassigned Processes | S_AL0_19000017
  • Activate Document Splitting | S_ELN_06000009
  • Define Document Splitting Method | S_PL0_86000049
  • Define Document Splitting Rule | S_PL0_86000050
  • Assign Document Splitting Method | S_AL0_19000075
  • Define Business Transaction Variants | S_AL0_96000709
  • Classify G/L Accounts for Document Splitting | S_ALR_87008943
  • Classify Document Types for Document Splitting | S_ALR_87008944
  • Define Valuation Methods | S_AL0_19000081
  • Define Valuation Areas | S_AL0_19000080
  • Assign Valuation Areas and Accounting Principles | S_PL0_86000071
  • Prepare Automatic Postings for Foreign Currency Valuation | OBA1

Accounts Receivable and Accounts Payable

  • Define Default Document Type and Posting Key | OBU1
  • Define Account Groups with Screen Layout (Vendors) | OBD3
  • Define Screen Layout per Company Code (Vendors) | OB24
  • Define Screen Layout per Activity (Vendors) | OB23
  • Create Number Ranges for Vendor Accounts | XKN1
  • Assign Number Ranges to Vendor Account Groups | OBAS
  • Define Accounting Clerks | OB05
  • Define Sensitive Fields for Dual Control (Vendors) | S_ALR_87003179
  • Define Reconciliation Accounts for Customer Down Payments | OBXR
  • Define Alternative Reconciliation Account for Down Payments | OBYR
  • Define Tolerances (Vendors) | OBA3
  • Define Reason Codes (Manual Outgoing Payments) | S_ALR_87003271
  • Define Accounts for Payment Differences (Manual Outgoing Payment) | OBXL
  • Define Payment Block Reasons | OB27
  • Define Default Values for Payment Block | OBBC
  • Set Up All Company Codes for Payment Transactions | S_ALR_87100687
  • Set Up Paying Company Codes for Payment Transactions | S_ALR_87100688
  • Set Up Payment Methods per Country for Payment Transactions | S_ALR_87100689
  • Set Up Payment Methods per Company Code for Payment Transactions | S_ALR_87100690
  • Set Up Bank Determination for Payment Transactions | S_ALR_87100691
  • Check Search Fields for (Customer) Matchcodes | OBB2
  • Define Account Groups with Screen Layout (Customers) | OBD2
  • Define Screen Layout per Company Code (Customers) | OB21
  • Define Screen Layout per Activity (Customers) | OB20
  • Create Number Ranges for Customer Accounts | XDN1
  • Assign Number Ranges to Customer Account Groups | OBAR
  • Enter Accounting Clerk Identification Code for Customers | OB05
  • Define Tolerances (Customers) | OBA3
  • Define Reason Codes | OBBE
  • Define Risk Categories | OB01
  • Define Credit Representative Groups | OB02
  • Define Dunning Areas | OB61
  • Define Dunning Block Reasons | OB18
  • Define Dunning Procedures | FBMP
  • Define Interest Calculation Types | OB46
  • Prepare Interest on Arrears Calculation | OB82
  • Prepare Item Interest Calculation | S_P6B_12000174
  • Define Reference Interest Rates | OBAC
  • Define Time-Based Terms | OB81
  • Enter Interest Values | OB83
  • A/R: Calculation of Interest on Arrears | OBV1
  • Define Value Adjustment Key | S_ALR_87002693
  • Define Accounts AR Valuations | OBB0
  • Maintain Terms of Payment | OBB8

BANK Accounts

  • Define House Banks | FI12
  • Create G/L Account for Cash Journal | FS01
  • Amount Limit – Cash Journal
  • Define Document Types for Cash Journal Documents | OBA7
  • Define Number Range Intervals for Cash Journal Documents | FBCJC1
  • Set Up Cash Journal | FBCJC0
  • Create, Change, or Delete Business Transactions | FBCJC2
  • Make Global Settings for Electronic Bank Statement | FMLGD_H_ELKO

Asset Accounting

  • Copy Reference Chart of Depreciation/Depreciation Areas | S_ALR_87009194
  • Assign Chart of Depreciation to Company Code | OAOB
  • Specify Number Assignment Across Company Codes | AO11
  • Specify Account Determination | S_ALR_87009195
  • Create Screen Layout Rules | S_ALR_87009209
  • Define Screen Layout for Asset Master Data | S_ALR_87009044
  • Define Asset Number Range Intervals | AS08
  • Define Asset Classes | OAOA
  • Define Depreciation Areas | OADB
  • Specify Transfer of APC Values | OABC
  • Specify Transfer of Depreciation Terms | OABD
  • Determine Depreciation Areas in the Asset Class | OAYZ
  • Deactivate Asset Class for Chart of Depreciation | AM05
  • Define How Depreciation Areas Post to General Ledger | OADX
  • Maintain Depreciation Key | AFAMA
  • Define Base Methods | S_ALR_87015147
  • Define Declining-Balance Methods | AFAMD
  • Define Multi-Level Methods | AFAMS
  • Maintain Period Control Methods | AFAMP
  • Change the Field Status Variant of the Asset G/L Accounts | S_ALR_87009121
  • Activate Account Assignment Objects | S_AL0_96000020
  • Specify Account Assignment Types for Account Assignment Objects | ACSET
  • Assign G/L Accounts | AO90
  • Set Up Areas for Parallel Valuation | S_PL0_86000183
  • Specify Document Type for Posting of Depreciation | AO71
  • Define Transaction Types for Acquisitions | AO73
  • Define Transaction Types for Retirements | AO74
  • Define Transaction Types for Transfers | AO76
  • Define History Sheet Groups | OAV9
  • Define History Sheet Versions | OA79
  • Define Validation Asset Accounting Master Data | OACV
  • Define Substitution Asset Master Data | OACS

Materials Management

  • Maintain Default Values for Tax Codes | OMR2
  • Set Check for Duplicate Invoices | OMRDC
  • Configure Automatic Postings | OMWB

Sales and Distribution

  • Define Automatic Credit Control | OVA8
  • Materials: Account Assignment Groups | OVK5
  • Customers: Account Assignment Groups | OVK8
  • Assign G/L Accounts | VKOA

Payroll

  • Define Symbolic Accounts
  • Define Posting Characteristics of Wage Types
  • Assign Accounts

 

CO – Management Accounting/Controlling
General Controlling

  • Activate Controlling Area Submodules | OKKP
  • Maintain Number Ranges for Controlling Documents | KANK
  • Maintain Versions | OKEQ

Profit Center Accounting in CO

  • Maintain Controlling Area Settings | 0KE5

Cost Element Accounting

  • Make Default Settings | OKB2
  • Create Batch Input Session | OKB3
  • Create Cost Elements | KA01 / KA06

Cost Center Accounting

  • Define Cost Center Categories | OKA2

Internal Orders

  • Define Order Types | KOT2
  • Maintain Number Ranges for Orders | KONK

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