Configuration Steps in ‘SAP FICA’

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This post will describe you briefly, which basic configuration steps to be followed for SAP FICA module implementation.

Other detailed configuration & business transaction related posts would be updated separately in same blog.

Start With Organizational Structure:-

01 Set up Company Codes for Contract Accounts Receivable and Payable

IMG Access pathFinancial Accounting(new) – Contract Accounts Receivable and Payable – Organizational Units- Set Up Company Codes for Contract Accounts Receivable and Payable
Transaction Code:SPRO
Description:Define the company codes that want to use in Contract Accounts Receivable and Payable.
Configuration InstructionsAssign the attributes required for controlling postings in Contract Accounts Receivable and Payable to each company code
Client dependency:Yes

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02 Define Company Code Groups

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Organizational Units- Define Company Code Groups
Transaction Code:SPRO
Description:Define the company codes to be used for posting to the contract account. These company codes are summarized in company code groups
Configuration InstructionsDefine a company code group for each combination. The groups must not overlap.
Client dependency:Yes

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03 Assign Company Codes to Company Code Groups

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Organizational Units- Assign Company Codes to Company Code Groups
Transaction Code:SPRO
Description:Assign the required company codes to the company code groups that defined in the previous activity.
Configuration Instructionse.g.  Co Code 1010 to Co Code Group 1010
Client dependency:Yes

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04 Application Area

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Application Area
Transaction Code:SPRO
Description:The application area active within the client. As a rule use one application area, such as the application area “Utility company”.
Configuration Instructionse.g.  “R” for Utility company as per the client domain.
Client dependency:Yes

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05 Define Number Ranges

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Number Ranges and Contract Account Categories- Define Number Ranges
Transaction Code:SPRO
Description:In the following activities, will create definitions for number ranges and contract account categories.
Configuration InstructionsDefine the “From Number” to “To Number” range.
Client dependency:Yes

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06 Configure Contract Acct Categories and Assign Number Ranges

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Number Ranges and Contract Account Categories-Configure Contract Acct Categories and Assign Number Ranges
Transaction Code:SPRO
Description:Define contract account categories for the contract account.

The defined contract account categories are assigned to contract accounts when contract account master data is created.

Configuration Instructionse.g.  “01” for IS-U Contract Account,”02” for Collective Bill Account.
Client dependency:Yes

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07 Define Sender Structure

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Data Transfer- Define Sender Structure
Transaction Code:SPRO
Description:Define the structure for external data.Also create an assignment between the structure of external data and the transfer program. It is important to assign a transfer category.
Configuration InstructionsEnter sender structure & sender structure text.
Client dependency:Yes

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08 Account Determination IDs for Contracts

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Define Account Determination IDs for Contracts
Transaction Code:SPRO
Description:Define the account determination ID for contracts in connection with a company code and a division. The account determination ID is needed along with the company code, the division, the main transaction and the sub-transaction for determining a G/L account in automatic account determination.
Configuration Instructionse.g. Define account determination ID 01 along with company code 1010 and division 01 for Local customers.
Client dependency:Yes

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09 Define Account Determination IDs for Contract Accounts

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Define Account Determination IDs for Contract Accounts
Transaction Code:SPRO
Description:In the following IMG step, Define the account determination ID for contract accounts. The account determination ID is used for determining a G/L account during automatic account determination.
Configuration Instructionse.g. Account determination “01” for Local Customer.
Client dependency:Yes

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10 Maintain Central Settings for Posting

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions-  Postings and Documents- Basic Settings- Maintain Central Settings for Posting
Transaction Code:SPRO
Description:In this activity define whether use certain functions for posting and editing documents. Whether or not require these functions depends on which business transactions for posting.
Configuration Instructions
  • Find out whether the functions offered are required for company.
  • Select the functions require.

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11 Maintain User-Specific Posting Settings

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable –  Basic Functions- Postings and Documents- Basic Settings- Maintain User-Specific Posting Settings
Transaction Code:SPRO
Description:Maintain User Specific Settings for Posting
Configuration InstructionsChose the user name & select manual posting.

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12 Maintain Document Number Ranges

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable –  Basic Functions-Postings and Documents- Basic Settings- Maintain Document Number Ranges
Transaction Code:FPN1
Description:In this activity, maintain the number ranges that are used for posting documents. In the “Maintain document types” activity, assign the number ranges to the document types.
Configuration InstructionsAnalyze the documents posted up until now and establish how many documents were posted for each year and each document type. Then create number ranges accordingly, so that they cover several years.

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13 Define Lock Reasons for Posting Locks

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions-Postings and Documents- Basic Settings- Define Lock Reasons for Posting Locks
Transaction Code:SPRO
Description:In this activity Define posting lock reasons.The lock reasons defined can be assigned at the contract account/ business partner level in the master record of the contract account.Posting locks in the clearing lock category can also be entered in the line item and prevent the line item from being cleared
Configuration InstructionsCheck the standard lock reasons and change, if necessary.

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14 Maintain Document Types and Assign Number Ranges

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types-Maintain Document Types and Assign Number Ranges
Transaction Code:SPRO
Description:In this activity maintain the document types for business transactions in contract accounts receivable/payable.Document types differentiate different business transactions. The number ranges assigned to them also control the way documents are stored. During document posting, the system determines the document number from these number ranges.
Configuration InstructionsCheck and where necessary change these predefined document types.

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15 Document Type Specifications for Collective Bills

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable –  Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types-Maintain the Document Type Specifications for Collective Bills
Transaction Code:SPRO
Description:In this activity, define the document type for the document that is created when post a collective bill.
Configuration InstructionsMaintain the document type for the collective bill document.

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16 Document Types for Invoicing

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document Assignments- Document Types- Maintain Default Document Types for Invoicing
Transaction Code:SPRO
Description:In this step, define document types for invoicing.  maintain document types for: Invoicing document, Budget Interest calculation documents, Cash security deposit interest calculation, SD billing documents (provided to the  billing, SD billing document, Debit entry documents etc.
Configuration InstructionsMaintain the document type for the invoice document.

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17 Document Types for Invoicing Reversal

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document Assignments- Document Types- Maintain Default Document Types for Invoicing Reversal
Transaction Code:SPRO
Description:In this IMG activity, define the document type and an alternate document type for the document that is created during an invoicing reversal.
Configuration InstructionsMaintain the document type and the alternate document type for the invoicing reversal document.

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18 Document Types for Consumption and Partial Bills

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types- Maintain Standard Document Types for Consumption and Partial Bills
Transaction Code:SPRO
Description:In this IMG activity, Define the document types for consumption billing and partial billing. When the generate joint bills for consumption and partial bills, Maintain the document types for the contract accounting document for consumption billing, partial billing, budget billing clearing, clearing, interest calculation, and cash security deposit interest calculation documents, as well as for invoices from SD billing documents and other debit entries resulting from statistical documents.
Configuration InstructionsMaintain the document type for the

  • Contract accounting document from consumption billing
  • Contract accounting document from partial billing
  • Clearing document
  • Interest calculation document
  • Document for interest on cash security deposit
  • Billing document from SD billing document
  • Debit entry from statistical documents

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19 Sales/Purchase Tax Determination

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Maintain Document Assignments – Define Sales/Purchase Tax Determination
Transaction Code:SPRO
Description:Define the tax on sales and purchases determination code and assign this to the corresponding tax on sales and purchases codes of the component Financial Accounting. In contrast to the tax on sales and purchases codes (FI), for the tax on sales and purchases determination codes can define the start of the validity.
Configuration InstructionsDefine the tax on sales and purchases determination code and assign this to the corresponding tax on sales and purchases codes of the component Financial Accounting (FI)

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20 Maintain Main Transactions

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document Assignments – Maintain Main Transactions
Transaction Code:SPRO
Description:Define Main Transaction
Configuration InstructionsEnter new  4 digit Main Transaction and respective description

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21 Maintain Sub Transactions

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document Assignments – Maintain Sub Transactions
Transaction Code:SPRO
Description:Define Sub Transaction for the Corresponding Main Transaction
Configuration InstructionsEnter new 4 digit Sub Transaction with the Main Transaction.

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22 Transactions for Charges IS-U

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and Documents- Document- Maintain Document Assignments-Maintain Transactions for IS-U- Maintain Transactions for Charges
Transaction Code:SPRO
Description:Define the main transactions and sub transactions for charges.
Configuration InstructionsHere you specify MT-ST combination to determine the postings (Actual / Statistical).

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23 CO Account Assignment Keys

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document -Define Account Assignments for Automatic Postings- Define CO Account Assignment Keys
Transaction Code:SPRO
Description:In this activity ,define short keys that provide information on account assignments for cost accounting (such as the cost centre), in conjunction with the company code
Configuration InstructionsDefine the account assignment key Cost Center / Profit Center.

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24 Store CO Account Determination Key

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document -Define Account Assignments for Automatic Postings – Store CO Account Determination Key for IS-U Contracts
Transaction Code:SPRO
Description:Define the CO account assignment key that is used together with the company code to derive account assignments for cost accounting (like the cost centre).
Configuration InstructionsMap the account assignment key with the company code and cost center

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25 Maintain Payment Terms

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document – Maintain Payment Terms
Transaction Code:SPRO
Description:In the following section, maintain the payment terms. The rules for determining the due dates are copied as payment terms from the Financial Accounting (new) (FI)component.Carry out different assignments for incoming and outgoing payments.  Make a calendar assignment which will then be valid for both incoming and outgoing payments.
Configuration Instructionse.g. Enter Payment term  & Name  such as “P001” for Local Customers.

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26 Define List Category for Account Balance

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable –  Basic Functions- Account Balance Display- Define List Category
Transaction Code:SPRO
Description:Define Display list for Account Balance
Configuration InstructionsEnter

  • List Type
  • Text

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27 Define Line Layout Variants for Account Balance

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable –  Basic Functions- Account Balance Display- Define Line Layout Variants for Account Balance
Transaction Code:SPRO
Description:Define line layout Variant for Account Balance DisplayDefine totals variants. Specify subsequent variants for each total variant so as to display variants which are well-suited to each other in a hierarchy. Specify both using the attributes for a variant.
Configuration InstructionsCheck and, if required, change the standard line layout variants.Create line layout variants if necessary.

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28 Number Ranges for Security Deposits

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Number Ranges for Security Deposits
Transaction Code:SPRO
Description: Define Number Ranges for Security Deposits.
Configuration InstructionsEnter the number range “From Number” to “To Number”.

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29 Define General Parameters for Security Deposits

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits -Define General Parameters for Security Deposits
Transaction Code:SPRO
Description:Define a number range that uses internal number assignment, and a document type with which the request document is posted when cash security payments are made.
Configuration InstructionsAssign the number range define in pervious activityAlso assign the document type

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30 Request Reasons for Securities

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Request Reasons for Securities
Transaction Code:SPRO
Description: Define Request Reasons for Securities Deposits.
Configuration InstructionsDefine security deposit reason code and their description. Such as “P001” is for connection cost deposit –Local Customers.

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31 Status of Noncash Security Deposits

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Status of Noncash Security Deposits
Transaction Code:SPRO
Description: Define Status of Noncash Security Deposits
Configuration Instructionse.g. Define the additional statuses required in the system , such as “10” is for Bank Guarantee / LOC received – Local Customers.

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32 Noncash Security Deposit Categories

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable –  Business Transactions-Security Deposits- Define Noncash Security Deposit Categories
Transaction Code:SPRO
Description: In this activity, define the categories of non-cash security deposit.
Configuration InstructionsDefine the categories code and their description. E.g.  “P1” is for Bank Guarantee – Local Customers & P2 for LOC.

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33 Reversal Reasons for Security Deposits

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Reversal Reasons for Security Deposits
Transaction Code:SPRO
Description:Define the reversal reasons for cash security deposits.
Configuration InstructionsDefine reasons code and text (description).

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34 Cash Desk/Cash Journal

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Maintain Specifications for Cash Desk/Cash Journal
Transaction Code:SPRO
Description:In this activity, activate the cash journal and make settings for the following basic functions of the cash journal:

  • Application of user roles to the cash journal functions
  • Cash desk closing
Configuration Instructions
  • Chose application area
  • Select general control parameter
  • Select option for printing receipt

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 35 Define Cash Desk Clearing Accounts

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Define Cash Desk Clearing Accounts
Transaction Code:SPRO
Description:In this activity ,define cash desk clearing accounts for the cash desk for the following payment types:

  • Incoming and outgoing cash payment
  • Incoming and outgoing check payment
Configuration InstructionsThe cash desk clearing accounts must be maintained in the IMG activity Define Bank Clearing Accounts for Payment Lot.

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36 Default Account Assignments

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal- Define Default Account Assignments
Transaction Code:SPRO
Description:In this activity, enter the default values for postings using the cash journal or a cash desk. These values include the profit center.
Configuration InstructionsEnter the branch name, Cash counter and profit centre.

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37 Document Type for Payment Category

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Define Document Type for Payment Category
Transaction Code:FQH2
Description:In this activity, for each company code and payment category  define a document type. The document type is used on entry of a payment in the cash desk or on posting of special documents in the cash journal.
Configuration InstructionsAssign the document type with the payment category.

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38 Master Data for Cash Journal

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Define Master Data for Cash Journal
Transaction Code:FPCJM
Description:Define the master data for the cash journal, such as counter number, branch & description as cash desk name.
Configuration InstructionsMaintain Cash Desk Matrix as per the requirement.

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39 Posting Cash Desk Deposits and Withdrawals

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Cash Journal: Specifications for Posting Cash Desk Deposits and Withdrawals
Transaction Code:FQH1
Description:In this activity, define the accounts for withdrawal and deposit postings per company code, branch, payment category, payment type, and bank clearing account.
Configuration InstructionsMake sure that enter the cash desk clearing accounts that enter here in the activity Define Bank Clearing Accounts for Payment Lots.

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40 Number Ranges for Receipt Printing

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Receipt Management-Maintain Number Ranges for Receipt Printing
Transaction Code:FPNRPT
Description:In this activity, check whether the number ranges for receipt printing has been created correctly in the system. If receipts are printed in receipt management, the program requires at least number range 01 to assign receipt numbers automatically:
Configuration InstructionsEnter the “From Number” to “To Number” range.

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41 Reasons for Repeat Print

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Receipt Management- Define Reasons for Repeat Print
Transaction Code:SPRO
Description:In this activity, define the reasons for repeating the receipt print. Dependent on these reasons, determine which receipt form is to be used for printing. In addition, for each repeat print reason,
Configuration InstructionsAssign the application form for duplicate receipt printing.

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42 Default Values for Payment Lot

IMG Access path Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Default Values for Payment Lot
Transaction Code:SPRO
Description:In this activity define a document type, a clearing reason and up to three selection types. These specifications are proposed when entering payment lots and used for posting the clearing documents
Configuration InstructionsDefine document type, clearing reason & selection category such business partner, contract account

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43 Default Values for Check Lot

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Default Values for Check Lot
Transaction Code:FQ1031
Description:In this activity, define a document type, a clearing reason and up to three selection categories. These entries are proposed as default when creating check lots and used for posting clearing documents.
Configuration InstructionsSelect document type, clearing reason and selection category such business partner, contract account.

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44 Bank Clearing Accounts for Payment Lots

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Bank Clearing Accounts for Payment Lots
Transaction Code:SPRO
Description:Define Bank Clearing Accounts for Payment Lots.
Configuration InstructionsMap the bank clearing account with the house bank.

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45 Define Clarification Account

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Clarification Account
Transaction Code:FQZJ
Description:In this activity define an interim account differentiated by keys.The incoming payment is automatically posted to this G/L account if the selection specifications in a payment lot are not sufficient.
Configuration InstructionsDefine the interim account for the payment lot.

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46 Clearing Account for Check Deposit

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Clearing Account for Check Deposit
Transaction Code:FQZT
Description:In this activity, define clearing accounts required for posting incoming checks.Two accounts are necessary to post incoming checks:Check deposit account

Check clearing account

Configuration InstructionsDefine the clearing accounts for check payment clearing.

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47 Repayment

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Specifications for Repayment of Incoming Payments
Transaction Code:FQZN
Description:Define Specifications for Repayment of Incoming Payments
Configuration InstructionsDefine bank clearing account, refund account & house bank.

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48 Own Bank Details and User Numbers

IMG Access path Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Own Bank Details and User Numbers
Transaction Code:SPRO
Description:In this activity define the key under which store the house bank ID, account ID, and (optionally) the user numbers at the bank and the user names registered at the bank.
Configuration InstructionsDefine house bank & account ID.

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49 Payment Medium

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Bank User Numbers for Payment Medium
Transaction Code:SPRO
Description:In this activity, define a user number for each set of bank details to be used. This is required for the correct transmission of data media to a bank or processing centre.
Configuration InstructionsMap the house bank with Company code.

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50 Paying Company Code

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Specifications for Paying Company Code
Transaction Code:SPRO
Description:Define Specifications for Paying Company Code.
Configuration InstructionsChose paying company code, company name and city

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51 Payment Lock Reasons

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Payment Lock Reasons
Transaction Code:SPRO
Description:Use payment lock reasons to prevent contract accounts or individual line items from being paid with the payment program. Payment lock reasons also give the opportunity to explain why an item has been locked for payment. Locked items are output in an exception list by the payment program.
Configuration InstructionsEnter payment lock type & there description.

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52 Configure Returns Reasons

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Configure Returns Reasons
Transaction Code:SPRO
Description:Configure Returns Reasons. (e.g. Check Bounce, processing failed)
Configuration InstructionsConfigure Returns Reasons as per bank guidelines.

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53 Assign Return Reasons to House Banks

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Assign Return Reasons to House Banks
Transaction Code:SPRO
Description:Assign Return Reasons to House Banks.
Configuration InstructionsAssign Return Reasons to House Banks.

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54 Bank Clearing Account for Returns

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Define Bank Clearing Account for Returns
Transaction Code:SPRO
Description:Define Bank Clearing Account for Returns.
Configuration InstructionsMap the bank clearing account & house bank with company code.

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55 Clarification Accounts for Returns

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Define Clarification Accounts for Returns
Transaction Code:FQ1041
Description:Define Clarification Accounts (Intermediate accounts) for Returns.
Configuration InstructionsDefine house bank & bank clearing  account.

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56 Account Determination for Returns

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Define Charges Accounts for Returns
Transaction Code:FQZF
Description:Define Charges Accounts for Returns.
Configuration InstructionsDefine return type with bank clearing account & general ledger account.

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57 Document Type and Clearing Reason

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Determine Document Type and Clearing Reason for Returns
Transaction Code:SPRO
Description:Determine Document Type and Clearing Reason for Returns.
Configuration InstructionsDefine Document Type and Clearing Reason.

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58 Transfer Reasons

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Transfers- Define Transfer Reasons
Transaction Code:SPRO
Description:In this activity define the transfer reasons that are possible as a reference in the transfer document.
Configuration InstructionsEnter the appropriate transfer reasons and there description.

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59 Default Value for Transfer Reason

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions – Transfers- Define Default Value for Transfer Reason
Transaction Code:FQU1
Description:In this activity define the transfer reason to be proposed for Post a transfer.
Configuration InstructionsAssign transfer reason code for posting.

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60 Specifications and Default Values for Transfer

IMG Access pathFinancial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions -Transfers- Define Specifications and Default Values for Transfer
Transaction Code:FQZ16
Description:Define Specifications and Default Values for Transfer.
Configuration InstructionsSpecifications and Default Values for Transfer clearing reason and document type.

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61 Specifications Dependent on Transfer Reason

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions -Transfers- Define Specifications Dependent on Transfer Reason
Transaction Code:SPRO
Description:Define Specifications Dependent on Transfer Reason.
Configuration InstructionsEnter transfer reason code  e.g. “P1”.

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62 Define Specifications for Clearing Item

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Reversal- Define Specifications for Clearing Item
Transaction Code:FQZK
Description:Define Specifications for Clearing Item.
Configuration InstructionsAssign main & sub transaction to clearing reason.

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63 Categories for Instalment Plan

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans – Define Categories for Installment Plan
Transaction Code:FQ06
Description:In this activity, maintain the categories for the installment plan. Using the installment plan category, split the installment plans into different groups. This enables to create levels for granting installment plans.
Configuration InstructionsDefine installment plan category, e.g. “01” is  for  Local Customer with 10 Instalments.

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64 Define Installment Plan Type

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans – Define Installment Plan Type
Transaction Code:SPRO
Description:In this activity define default values for an installment plan type that call up when entering an installment plan.
Configuration InstructionsDefine plan type with their description.

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65 Deactivation Reasons for Installment Plan

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans- Define Deactivation Reasons for Installment Plan
Transaction Code:SPRO
Description:Define Deactivation Reasons for Installment Plan.
Configuration InstructionsDefine Deactivation reason with their description.

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66 Define Reference Interest Rates

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation-Define Reference Interest Rates
Transaction Code:SPRO
Description:In this activity define reference interest rates under a key.Define date-dependent interest values to the reference interest rates defined in the activity Maintain values for reference interest rates.Reference interest rates apply to all clients.
Configuration InstructionsThe reference interest rates are used in various application components. Therefore it may be that reference interest rates have already been maintained at this point.

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67 Define Percentage Rates for Reference Interest Rates

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation- Define Percentage Rates for Reference Interest Rates
Transaction Code:SPRO
Description:In this activity maintain the required percentage rates (date-dependent) for the reference interestrate.The reference interest rates are assigned to the interest calculation rules in the activity Define interest calculation rules.
Configuration InstructionsAssign the reference interest rates, description & “From – To” range of validity.

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68 Define Interest Calculation Rules

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation- Define Interest Calculation Rules
Transaction Code:SPRO
Description:Define interest calculation rules.The interest calculation rules defined are assigned to the interest keys in the IMG activity Define Interest Key.
Configuration InstructionsDefine the rule & their description e.g. “SECINT” for Interest on security deposit.

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69 Define Interest Key

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Define Interest Key
Transaction Code:SPRO
Description:In this activity, define interest keys for contract accounting.
Configuration InstructionsEnter the interest key code & description.

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70 Maintain Amount Limits for Debit/Credit Interest

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Maintain Amount Limits for Debit/Credit Interest
Transaction Code:SPRO
Description:In this activity, maintain amount limits for posting debit and credit interest.
Configuration InstructionsDefine amount limits for posting debit and credit interest.

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71 Define Interest Lock Reasons

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation-Define Define Interest Lock Reasons
Transaction Code:SPRO
Description:In this activity define interest block reasons.Theseblock reasons can then be assigned to individual line items
Configuration InstructionsDefine lock reason code with their description.

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72 Define Clearing Reasons for Which Interest is not calculated

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Define Clearing Reasons for Which Interest is not Calculated
Transaction Code:SPRO
Description:In this activity, define the clearing reasons for which interest calculation is not possible retroactively.
Configuration InstructionsDefine the code & items.

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73 Assign Withholding Tax Code to Main and Sub-Transactions

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Balance Interest Calculation- Assign Withholding Tax Code to Main and Sub-Transactions
Transaction Code:SPRO
Description:In this activity assign interest keys, withholding tax codes and country keys to main and sub-transactions. This means that the appropriate main and sub-transaction is written in the withholding tax line of every interest document. The document can then be easily identified for further processing.
Configuration InstructionsAssign interest keys, withholding tax codes and country keys to main and sub-transactions.

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74 Define Interest Slabs on Overdue Items

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Interest Calculations  India- Define Interest Slabs on Overdue Items
Transaction Code:SPRO
Description:Define Interest Slabs on Overdue Items.
Configuration InstructionsDefine Interest Slabs on Overdue Items.

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75 Define Security Deposit Interest Limits

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculations  India -Define Define Security Deposit Interest Limits
Transaction Code:SPRO
Description:Define Security Deposit Interest Limits.
Configuration InstructionsDefine Security Deposit Interest Limits.

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76 Define Write-Off Reasons

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Write-Off Reasons
Transaction Code:SPRO
Description:Specify the write-off reasons that the system updates as a reference in line items that were written off.
Configuration InstructionsEnter write-off reasons. In the Write-Off Reason Admissibility column, specify the areas.

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77 Define Specifications and Default Values for Write-Off

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Specifications and Default Values for Write-Off
Transaction Code:FQZ02
Description:Define the fixed values document type and clearing reason and the default values check level and charge-off currency) that are used when posting a charge-off document.
Configuration InstructionsThe fixed value for the clearing reason is “04” = mass charge-off.

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78 Define Specs and Default Values for Mass Write-Offs

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Specs and Default Values for Mass Write-Offs
Transaction Code:FQZ03
Description:Define the fixed values check level and clearing reason and the default values document type and charge-off currency, that are used when posting a charge-off document in a mass run.
Configuration InstructionsThe fixed value for the clearing reason is “14” = mass charge-off.

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79 Automatic G/L Account Determination for Write-Offs

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs Automatic G/L Account Determination for Write-Offs
Transaction Code:SPRO
Description:Define the expense and revenue accounts for write-offs.  differentiate these with the following key fields:

  • Company code
  • General ledger account
  • Write-off reason
  • Main transaction
  • Sub-transaction
  • Division
  • Account determination characteristic
Configuration InstructionsThe G/L accounts required are created in the chart of accounts and for the company code.

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80 Automatic G/L Account Determination for Writing Off Value Adjustments

IMG Access path Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Automatic G/L Account Determination for Writing Off Value Adjustments
Transaction Code:SPRO
Description:Automatic G/L Account Determination for Writing Off Value Adjustments.
Configuration InstructionsAssign the general ledger account for write off items.

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81 Maintain Alternative Expense and Revenue Account

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Maintain Alternative Expense and Revenue Account
Transaction Code:SPRO
Description:Define alternative revenue and expense accounts to those defined in posting area 0120 in the activity Write-Off: Automatic G/L Account DeterminationDifferentiate these with the following key fields:

  • Company Code
  • G/L Account
Configuration InstructionsEnter the required G/L accounts.

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82 Define Percentage Rates for Writing-Off Value Adjusted Items

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Percentage Rates for Writing-Off Value Adjusted Items
Transaction Code:SPRO
Description:Define Percentage Rates for Writing-Off Value Adjusted Items.
Configuration InstructionsMap the write off reason code with the company code.

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83 Define Charge Categories for Dunning

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Define Charge Categories for Dunning
Transaction Code:SPRO
Description:In this activity, define the dunning chargecategories.These charge categories are assigned to the charge schedules in the Configure Charge Schedules for Dunning Procedure activity.
Configuration InstructionsThe charge categories are used in various application components. It is possible to maintain existing charge categories here.

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84 Define Document Types for Dunning Charge Categories

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Define Document Types for Dunning Charge Categories
Transaction Code:SPRO
Description:In this activity, define a document type for each dunning charge category. The system then uses the document categories defined here to create documents when post the dunning charges.
Configuration InstructionsDefine dunning charge category and document type.

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85 Configure Charge Schedules for Dunning Procedure

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Configure Charge Schedules for Dunning Procedure
Transaction Code:SPRO
Description:In this activity, configure the charge schemas for dunning procedures. These charge schemas are then assigned to the dunning levels in the activity Configure dunning procedure.
Configuration InstructionsEnter the charge category

  • Code
  • Name of charge schedule

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86 Configure Dunning Activities

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Configure Dunning Activities
Transaction Code:SPRO
Description:In this activity, define dunning activities for dunning open, overdue items.Then assign the activities to the dunning levels in the activity Configure Dunning Procedure.
Configuration InstructionsThe function modules required exist in the system.

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87 Define Dunning Lock Reasons

IMG Access pathFinancial Accounting(new) – Contract Accounts Receivable and Payable – Business Transactions – Dunning- Define Dunning Lock Reasons
Transaction Code:SPRO
Description:In this activity define dunning lock reasons.Thenassign these reasons to contract accounts or individual line items.
Configuration InstructionsDefine dunning lock reason code and describe lock reason in text.

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88 Define Withholding Tax Code

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Basic Functions- Withholding Tax- Define Withholding Tax Code
Transaction Code:SPRO
Description:The system requires a withholding tax indicator to be able to determine withholding tax. For every indicator  stipulate the following:

  • Taxable portion

Here it is possible to calculate withholding tax with a calculation basis of over 100%. This procedure is sometimes used in Spain.

  • Withholding tax rate

Percentage to be applied to the withholding tax base amount to calculate the withholding tax amount. In this field also enter the German “reunification tax” as a percentage.

  • Reduced withholding tax rate if a valid exemption certificate is in hand
  • Withholding tax formula

Only select the withholding tax formula field if the tax percentages are graduated.

Withholding tax indicators must be defined country-specific.

Configuration InstructionsEnter Withholding Tax Code & Description.

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89 Define Formulas for Withholding Tax Calculation

IMG Access pathFinancial Accounting(new) -Contract Accounts Receivable and Payable – Basic Functions- Define Formulas for Withholding Tax Calculation
Transaction Code:SPRO
Description:In this activity, define the formulae for calculating withholding tax, if the tax percentage rate is scaled dependent on the base amount.
Configuration InstructionsFor each withholding tax country and withholding tax code need to enter the amount and the withholding tax rate according to which the withholding tax is calculated.
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