With the function Reverse Document you can reverse already posted documents.

Transactions/Programs

Transaction
Description
FP08Reverse Document
FP08MMass Reversal
FP08MPMass Reversal (parallel)

Customizing

FICAIMG:

> Contract Accounts Receivable and Payable
> Business Transactions
> Reversal
> Define Alternative Accounts for Reversal in Following Year  (posting area 0140)
> Define Default Values for Reversal (posting area 1050)
> Define Specifications for Clearing Item  (posting area 1091)

Mass Activities

AKTYP
EVE_ITVL
EVE_PARA
TCODE
009118841885FP08MP

Fi-CA Events

Event
Description
0070Posting: Check if Reversal PermittedISU_CANC_HEADER_CHECK_0070
ISU_NEW_OPEN_ITEM_CHECK_0070
ISU_CHECK_CONTRACT_FOR_REVERSE
FKK_RECEIPT_0070
FKK_CJ_PROHIBIT_SPECIAL_DOC_70
ISU_CHECK_PS_REQUEST_LINE_0070
FKK_CJ_PROHIBIT_RVRSL_OF_DOCS
FKK_INDPAY_0070
FKK_FM_AUTH_EVENT_0070
ISU_CHECK_CLEARED_ITEM_0070
FKK_INV_REVERSE_SAMPLE_0070
FKK_MIGRATION_PREVENT_REVERSAL
FKK_FACTORING_0070
0072Posting: Reversal in Alternative Fiscal YearFKK_SAMPLE_0072
0073Additional Fields for BP Offsetting Item for ReversalFKK_SAMPLE_0073
1884Mass Activity: ReversalFKK_SAMPLE_1884
1885Mass Activity: Reversal Move ParametersFKK_SAMPLE_1885
4200Mass Reversal of DocumentsFKK_SAMPLE_4200
ISU_SAMPLE_4200
5502Dual Control Principle: Reversal/CheckFKK_SAMPLE_5502

Further information can be found on WIKI page for FI-CA event concept.

Posting Areas

Posting Area
Description
Available Functions
 Tech. Field Names
0140Alternative Accounts for Aperiodic PostingsG/L Accounts
Reversal Account
HKOBE
HKOST
1050Reverse Document SpecificationsDocument Type
Clearing Reason
Voiding Reason
Reversal Method
Check Archive
BLART
AUGRD
VOIDRS
STMET
XARCD
1091Reset/Reverse Cleared Items: Clearing ItemsClearing Reason
Main Transaction Debit
Sub-Transaction Debit
Main Transaction Credit
Sub-Transaction Credit
AUGRD
HVORG_S
TVORG_S
HVORG_H
TVORG_H

Technical information

Tables

Table
Description
DFKKKOHeader Data in Open Item Accounting Document
DFKKOPItems in contract account document
DFKKOPKItems in contract account document

Package

Package
Description
FKKBContract A/R & A/P: Central Objects

Function Groups

Function Group
Description
FKB0FI-CA posting interface

Programs

Transaction
Program
Description
FP08SAPMFK00 Reverse Document
FP08MRFKKSTOR Mass Reversal

Function Modules

Function Module
Description
FKK_REVERSE_DOCReverse Documents
FKK_REVERSE_DOC_MASSReverse Documents (Mass Data)

Authority

Transaction
Authority
Description
 FP08MF_KKRD_MASactivity 85 (reversal)

Related KBAs

Note
Description
2142947Error message >0124 ‘Account &1 &2 not defined for tax postings’ in various FI-
2104060Required settings for aperiodic postings
1992978transactions FP07/FP08/FP09 with error message >A015 (Document &1 is possibly being archived)
1927977FP08 – Dump MESSAGE_TYPE_X in Programm SAPLFKB0, PROCESS_WITHOUT_MESSAGE / Nachricht FMEF 009
1925440Transaktion FP07: >0245: “&1 is a reversal document or clearing reset – no new reset allowed”
1712445FKKORD2: error message FKKORDER165 raised for documents which were already reversed
1662999 FP05/FP25/FP35/FPCPL/FP08: Error message >2 397 ‘Too many partial clarification

Consulting notes

Note
Description
2154820Event 0072: Austausch von Kontierungen auch bei Storno im gleichen Geschäftsjahr gewünscht

Reversing Documents

You may sometimes have to reverse a document posting or the clearing of open items, as well as all the postings that were created automatically. Depending on the situation, you choose one of the following functions:

  • Return

  • Reset Clearing

  • Reverse documents

You can reverse a document if it contains items that were cleared by another document. Otherwise you first have to reset the clearing. Reversal documents themselves can be reversed, but you receive a corresponding warning. A reversed document cannot be reversed again unless the related reversal document itself has been reversed beforehand.

For the creation of the offsetting items for the business partner items of the document to be reversed, you have specified the main and subtransactions in the Implementation Guide for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation stepPostings and Documents Next navigation stepDocument Next navigation stepMaintain Document Account Assignments Next navigation stepMaintain Subtransactions End of the navigation path . For each main and subtransaction, you have to specify a combination of main and subtransaction that is to be used for the offsetting item in the reversal document in the case of a reversal.

You have entered default values for the reversal parameters in the Implementation Guide for Contract Accounts Receivable and Payable under Start of the navigation path Business Transactions Next navigation stepReversal Next navigation stepDefine Default Values for Reversals End of the navigation path .

Reversing documents

There are two reversal methods. In the classic method, open business partner items are cleared by the reversal and clearing is cancelled by the reversal. The second method is restricted to the creation of offsetting items. In particular, this method is used when the document to be reversed has already been archived and therefore, neither clearing nor clearing reset is possible.

Reversing a document has the following effect:

  • Depending on the reversal method selected, the system clears all business partner items of the document or creates offsetting items with opposite +/- signs.

  • In the reversal document, for every general ledger item, the system creates a corresponding item with the opposite +/- sign.

Reversing payment documents

Reversing a payment document has the following effect:

  • Depending on the reversal method selected, the system either resets the clearing data of the original items paid, or creates offsetting items for the clearing items within the reversal document.

  • If clearing is reset, in the payment document the system creates one or more business partner items as replacement for clearing. These replacement items are cleared by the reversal document.

  • The system logs the transaction in the clearing history, provided clearing is to be reset.

Before reversing a document, you can use the Cleared Items function to check whether you have entered the correct document number.

If you reverse a payment document that was posted directly without clarification, in a dialog box when posting the reversal, you can decide whether you want to reverse the payment document or transfer to the clarification account. If the clarification case is created for a payment lot that has already been closed, the status changes again toPostprocessing Necessary .

Reversing a clarification or partial clarification document

When you reverse a clarification or partial clarification document for an incoming payment, either a new clarification case for incoming payments is created automatically or the amount to be clarified in an existing case is adjusted.

Special features for documents with cleared items

If you manually reverse a document that contains cleared items, an overview screen with all clearings appears. You cannot execute the reversal unless you reset these clearings. The overview screen displays the date and origin of the clearing documents and whether additional documents were cleared by this clearing. You can display the clearing documents or initiate the clearing reset via function keys. You can carry out the clearing individually online or carry out all clearing in the background. If you carry out clearing online, you can also partially reset clearing and thereby retain the distribution of the clearing amounts to the accounts.

Special features for documents with repetition specifications

If a document contains repetition items, you can reverse a specific repetition specification by specifying the posting date of the repetition specification to be reversed in the Repetition Date field. Alternatively, you can reverse all repetitions that are still open.

Special features when reversing more than one document

You can reverse all documents with the same reference document number or classification key (if this enhancement is active) together as a group. Using a simulation function, you can check whether the documents that were selected using the reference number or classification key can be reversed. A list with the selected documents is displayed. In this list, error messages point to any individual documents that cannot be reversed.

Special features for reversing archived documents

Archived documents usually have business partner items that are cleared (for example, paid invoices), or have cleared business partner items themselves (for example, payments). An exception is documents that contain exclusively general ledger items. Since no data may be changed for an archived document, it is not possible to reset clearing as part of a reversal. Therefore, for archived documents, you have to select another form of reversal. When you reverse archived documents, the system therefore creates new business partner items in the reversal document.

If a document that still contains open business partner items is reversed such that the system creates offsetting postings, account maintenance takes place automatically after the reversal; the open items of the document to be reversed are cleared against the open items of the reversal document.

When you reverse an archived document, you cannot trigger a workflow to confirm the reversal. In this case, event 5502 that is used to trigger a workflow is not processed.

For further restrictions, see the documentation to the Reversal Method field on the initial screen of the reversal transaction.

  1. Choose one of the following paths:

    • Role Manual Postings ( SAP_FI_CA_MANUAL_POSTINGS Start of the navigation path ) Next navigation stepReverse Document End of the navigation path

    • SAP menu Start of the navigation path Document Next navigation stepReverse End of the navigation path

  2. To select the document to be reversed, enter its document number. If you want to reverse documents with the same reference number, enter the reference number instead.

    In the case of a document with repetition specifications, you must also enter the desired date of the repetition, or indicate that all open repetitions should be reversed.

    To reverse documents that have already been reversed, set the indicator Check Archive .

  3. If you reverse a document that has been archived, enter one of the following reversal methods:

    • Clear business partner items/reset clearing

    • Create offsetting postings if document is in archive

    • Create offsetting postings for business partner items

  4. Choose Start of the navigation path Document Next navigation stepReverse.

 

 

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