With the function Reverse Document you can reverse already posted documents.
|FP08MP||Mass Reversal (parallel)|
> Contract Accounts Receivable and Payable
> Business Transactions
> Define Alternative Accounts for Reversal in Following Year (posting area 0140)
> Define Default Values for Reversal (posting area 1050)
> Define Specifications for Clearing Item (posting area 1091)
|0070||Posting: Check if Reversal Permitted||ISU_CANC_HEADER_CHECK_0070|
|0072||Posting: Reversal in Alternative Fiscal Year||FKK_SAMPLE_0072|
|0073||Additional Fields for BP Offsetting Item for Reversal||FKK_SAMPLE_0073|
|1884||Mass Activity: Reversal||FKK_SAMPLE_1884|
|1885||Mass Activity: Reversal Move Parameters||FKK_SAMPLE_1885|
|4200||Mass Reversal of Documents||FKK_SAMPLE_4200|
|5502||Dual Control Principle: Reversal/Check||FKK_SAMPLE_5502|
Further information can be found on WIKI page for FI-CA event concept.
Tech. Field Names
|0140||Alternative Accounts for Aperiodic Postings||G/L Accounts|
|1050||Reverse Document Specifications||Document Type|
|1091||Reset/Reverse Cleared Items: Clearing Items||Clearing Reason|
Main Transaction Debit
Main Transaction Credit
|DFKKKO||Header Data in Open Item Accounting Document|
|DFKKOP||Items in contract account document|
|DFKKOPK||Items in contract account document|
|FKKB||Contract A/R & A/P: Central Objects|
|FKB0||FI-CA posting interface|
|FKK_REVERSE_DOC_MASS||Reverse Documents (Mass Data)|
|FP08M||F_KKRD_MAS||activity 85 (reversal)|
|2142947||Error message >0124 ‘Account &1 &2 not defined for tax postings’ in various FI-|
|2104060||Required settings for aperiodic postings|
|1992978||transactions FP07/FP08/FP09 with error message >A015 (Document &1 is possibly being archived)|
|1927977||FP08 – Dump MESSAGE_TYPE_X in Programm SAPLFKB0, PROCESS_WITHOUT_MESSAGE / Nachricht FMEF 009|
|1925440||Transaktion FP07: >0245: “&1 is a reversal document or clearing reset – no new reset allowed”|
|1712445||FKKORD2: error message FKKORDER165 raised for documents which were already reversed|
|1662999||FP05/FP25/FP35/FPCPL/FP08: Error message >2 397 ‘Too many partial clarification|
|2154820||Event 0072: Austausch von Kontierungen auch bei Storno im gleichen Geschäftsjahr gewünscht|
You may sometimes have to reverse a document posting or the clearing of open items, as well as all the postings that were created automatically. Depending on the situation, you choose one of the following functions:
You can reverse a document if it contains items that were cleared by another document. Otherwise you first have to reset the clearing. Reversal documents themselves can be reversed, but you receive a corresponding warning. A reversed document cannot be reversed again unless the related reversal document itself has been reversed beforehand.
For the creation of the offsetting items for the business partner items of the document to be reversed, you have specified the main and subtransactions in the Implementation Guide for
Contract Accounts Receivable and Payable under . For each main and subtransaction, you have to specify a combination of main and subtransaction that is to be used for the offsetting item in the reversal document in the case of a reversal.
You have entered default values for the reversal parameters in the Implementation Guide for
Contract Accounts Receivable and Payable under .
There are two reversal methods. In the classic method, open business partner items are cleared by the reversal and clearing is cancelled by the reversal. The second method is restricted to the creation of offsetting items. In particular, this method is used when the document to be reversed has already been archived and therefore, neither clearing nor clearing reset is possible.
Reversing a document has the following effect:
Depending on the reversal method selected, the system clears all business partner items of the document or creates offsetting items with opposite +/- signs.
In the reversal document, for every general ledger item, the system creates a corresponding item with the opposite +/- sign.
Reversing payment documents
Reversing a payment document has the following effect:
Depending on the reversal method selected, the system either resets the clearing data of the original items paid, or creates offsetting items for the clearing items within the reversal document.
If clearing is reset, in the payment document the system creates one or more business partner items as replacement for clearing. These replacement items are cleared by the reversal document.
The system logs the transaction in the clearing history, provided clearing is to be reset.
Before reversing a document, you can use the
Items function to check whether you have entered the correct document number.
If you reverse a payment document that was posted directly without clarification, in a dialog box when posting the reversal, you can decide whether you want to reverse the payment document or transfer to the clarification account. If the clarification case is created for a payment lot that has already been closed, the status changes again to
Reversing a clarification or partial clarification document
When you reverse a clarification or partial clarification document for an incoming payment, either a new clarification case for incoming payments is created automatically or the amount to be clarified in an existing case is adjusted.
Special features for documents with cleared items
If you manually reverse a document that contains cleared items, an overview screen with all clearings appears. You cannot execute the reversal unless you reset these clearings. The overview screen displays the date and origin of the clearing documents and whether additional documents were cleared by this clearing. You can display the clearing documents or initiate the clearing reset via function keys. You can carry out the clearing individually online or carry out all clearing in the background. If you carry out clearing online, you can also partially reset clearing and thereby retain the distribution of the clearing amounts to the accounts.
Special features for documents with repetition specifications
If a document contains repetition items, you can reverse a specific repetition specification by specifying the posting date of the repetition specification to be reversed in the
Date field. Alternatively, you can reverse all repetitions that are still open.
Special features when reversing more than one document
You can reverse all documents with the same reference document number or classification key (if this enhancement is active) together as a group. Using a simulation function, you can check whether the documents that were selected using the reference number or classification key can be reversed. A list with the selected documents is displayed. In this list, error messages point to any individual documents that cannot be reversed.
Special features for reversing archived documents
Archived documents usually have business partner items that are cleared (for example, paid invoices), or have cleared business partner items themselves (for example, payments). An exception is documents that contain exclusively general ledger items. Since no data may be changed for an archived document, it is not possible to reset clearing as part of a reversal. Therefore, for archived documents, you have to select another form of reversal. When you reverse archived documents, the system therefore creates new business partner items in the reversal document.
If a document that still contains open business partner items is reversed such that the system creates offsetting postings, account maintenance takes place automatically after the reversal; the open items of the document to be reversed are cleared against the open items of the reversal document.
When you reverse an archived document, you cannot trigger a workflow to confirm the reversal. In this case, event 5502 that is used to trigger a workflow is not processed.
For further restrictions, see the documentation to the
Reversal Method field on the initial screen of the reversal transaction.
Choose one of the following paths:
To select the document to be reversed, enter its document number. If you want to reverse documents with the same reference number, enter the reference number instead.
In the case of a document with repetition specifications, you must also enter the desired date of the repetition, or indicate that all open repetitions should be reversed.
To reverse documents that have already been reversed, set the indicator
If you reverse a document that has been archived, enter one of the following reversal methods:
Clear business partner items/reset clearing
Create offsetting postings if document is in archive
Create offsetting postings for business partner items