The collective bill combines several documents, such as print documents or budget billing requests. The total of these documents is posted statistically to a collective bill account. The collective bill document number and, therefore, the collective bill document (or collective bill plan) are created successively for posting document creation that belong to a collective bill. This applies to bill documents from invoicing and to partial bill documents for budget billings. If the statistical budget billing procedure is used, the collective bill plan can be created during print document creation for the budget billing requests.
The Create Collective Bill transaction (EA10_COLL) is executed at the level of the CB contract account. It’s task is to group together the collective bill documents (that are created for the invoices of the individual accounts in invoicing) to a collective bill print document.
When posting occurs manually to a contract account that has a link to a collective bill account, a collective bill document is created for each entry in the corresponding collective bill account.
Reversal (FI-CA): If a document contained in a collective bill plan is reversed, then the reversal document is included in this collective bill plan.
Payments (FI-CA): Payments that are posted to a collective bill account are automatically posted to the accounts containing a link to that collective bill account; payments posted to an account that is linked to a collective bill account are automatically posted to the relevant collective bill account. If the payment is posted to the collective bill account, you can use the IS-U settlement control to determine how this payment is to be distributed over the corresponding accounts.
Contract account: If changes are made to the collective bill account in the contract account, a warning appears, independently of checks on existing posting items. The current status of the contract account is important for postings.
Move-in: When you create a move-in for an installation, the system checks the contract account that was used up until now, and it’s collective bill account, via the contract that was terminated. If the collective bill account differs from the one in the move-in contract account, a warning appears.
If you want to create collective bills, you must maintain the document type for the collective bill in Customizing. To do this, you choose Financial Accounting ® Contract Accounting ® Basic Functions ® Postings and Documents ®Document ® Maintain Document Assignments ® Document Types ® Maintain Default Document Types for Collective Bill. You must also enter the collective bill account in the Collective Bill Account field of the contract accounts whose documents are grouped to collective bill documents.
Enter a payment term in the contract account from the collective bill category. When a collective bill is created in invoicing, a distinction is not made between credit and receivables. Instead, the due date is calculated according to the term of payment, since all the documents that belong to a collective bill document number must have the same due date. Only bills/credits with the same due dates are grouped to a collective bill.
The collective bill plan is constructed without repetition groups as a statistical contract accounting document (there are no repetition items).
- Maintain the document type for collective bills.
- Maintain the necessary specifications in the contract accounts.
- Maintain the settlement control correspondingly for payments.
For detailed information about the function for creating collective bills, see the Collective Bill cookbook. You can find the document on SAP Service Marketplace: http://service.sap.com. Choose Enter now and log on with your S user and password. Choose Solutions in Detail ® Industry Solutions ® mySAP Utilities ® mySAP Utilities in Detail ® Key Functional Areas ® IS-U/CCS ® Cookbooks.