Create Cost Center Master Data

Let’s see how to create cost center master data in SAP. First of all, you need to navigate to the following path in SAP Easy Access Menu:

Accounting – Controlling – Cost Center Accounting – Master Data – Cost Center – Individual Processing – Create

It is also possible to launch the same transaction by entering the transaction code KS01 in the transaction bar.

Start Transaction Code KS01
Start Transaction Code KS01

On the initial screen of KS01 you should provide the following details:

  • Controlling area under which the cost center has to be created.
  • Cost center code as per the naming convention followed at your SAP project. If there is no specific naming convention, then any unused code can be entered.
  • Validity period of the cost center with from and to fields (start date and end date).

Alternatively, you can enter all the above details with a reference to any existing cost center from another or the same controlling area. The SAP system will then copy all details of that cost center to save time.

Create SAP Cost Center Master Data – Initial Screen
Create SAP Cost Center Master Data – Initial Screen

After entering all these details, click Enter on the keyboard and the system will show you the next screen. In the next screen that is called “Create Cost center: Basic Screen”, you should enter the following details:

Name: It is used for online displays and evaluations.

Description: It is a description of the name of the cost center which is also used for displays and evaluations.

User Responsible: Enter the person responsible for the cost center.

Cost Center Category: Enter the cost center category number under which the cost center will sit. This is also used under evaluations and displays.

Hierarchy area: The Basic structure or Hierarchy to which the cost will be assigned.

Currency: The company code currency or any other currency in which this cost center has to be maintained.

Create SAP Cost Center Master Data – Basic Data Tab
Create SAP Cost Center Master Data – Basic Data Tab

The next tab “Control” has additional parameters of a cost center. You should configure the necessary options there as required by the business.

Create SAP Cost Center Master Data – Control Tab
Create SAP Cost Center Master Data – Control Tab

Finally, you need to save SAP cost center master data by pressing Save button on the top of the screen or CTRL-S on the keyboard. As a result, SAP cost center master data has been successfully created.

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