The functionality Submitting Receivables to Collection Agencies is required if a customer does not pay his receivables and all measures like dunning have been taken to collect the receivables.
The transactions FP03I, FP03P and FKKCOLL_MONI are relevant for the new solution Legal Dunning only.
FICAIMG
>Contract Accounts Receivable and Payable
>Business Transactions
>Submit to Collection Agency
The collection agency functionality has three mass activities. The following three entries (table TFK090) are relevant:
>3
F_KKINK
FI_MKKCOLL
Transactions
The transactions FP03I, FP03P and FKKCOLL_MONI are relevant for the new solution Legal Dunning only.
|
Transaction |
Description |
|---|---|
| FP03 | Submission to External Coll. Agency |
| FP03D | Submit Receivables to Coll. Agency |
| FP03DM | Mass Activity: Submission to Coll. Agency |
| FP03DML | Deletion of Submissions Logs |
| FP03E | Release of Items for Collection |
| FP03EC | Submit Items for Internal Collection |
| FP03F | Read Collection Agency File |
| FP03H | History of Collection Items |
| FP03I | Process Info from External Collection Agencies |
| FP03L | List of Collection Items |
| FP03M | Mass Run: Release for Collection |
| FP03P | Process Info from External Collection Agencies |
| FP03U | Call Back Receivables from Coll. Agency |
| FPCI | Information for Collection Agencies |
| FPCLBW | Extraction of Collection Items |
| FPCOLLAG | Derivation Collection Agency - Customizing |
| FPCOLLAGP | Derivation Collection Agency - Maintenance |
| FPCOLLHIST | Display Collection History |
| FKKCOLL_MONI | Monitor for Collection Services |
Customizing
FICAIMG
>Contract Accounts Receivable and Payable
>Business Transactions
>Submit to Collection Agency
Mass activities
The collection agency functionality has three mass activities. The following three entries (table TFK090) are relevant:
|
AKTYP |
EVE_ITVL |
EVE_PARA |
TCODE |
|---|---|---|---|
| 0096 | 1734 | 1735 | FP03M |
| 0097 | 1729 | 1739 | FPCI |
| 0098 | 1728 | 1738 | FP03DM |
FI-CA-Events
|
Event |
Description |
|---|---|
| 1728 | Mass Activity: Submission to Collection Agency |
| 1729 | Mass Activity: Information for Collection Agency |
| 1734 | Mass Activity: Submission to External Collection Agencies |
| 1735 | Mass Activity: Submission to Collection Agencies, Move Parameters |
| 1738 | Mass Activity: Submission to Collection Agency, Move Params |
| 1739 | Mass Activity: Info to Collection Agency, Move Parameters |
| 1815 | Mass Activity: Selection of Collection Items (BW Extraction) |
| 1816 | Mass Activity: CL Selection for BW, Move Parameters |
| 5051 | Collection Agency: Add Header Data in Information File |
| 5052 | Collection Agency: Add Item Data in Information File |
| 5053 | Collection Agency: Add End Record in Information File |
| 5056 | Collection Agency: Change Data for Write-Off |
| 5057 | Collection Agency: Follow-On Activities |
| 5058 | Collection Agency: Additional Submission Checks |
| 5059 | Collection Agency: Exclude Items |
| 5060 | External Collection Agency: Determine Agency |
| 5061 | External Collection Agency: Field Supplement |
| 5062 | Extl Collection Agency: Field Supplement (Header) |
| 5063 | Collection Agency: Field Supplement (Items) |
| 5064 | Extl Collection Agency: Field Supplement (Footer) |
| 5065 | Collection Agency: Recall Items |
| 5066 | Collection Agency: Read File - Add Payment Lot Header |
| 5067 | Collection Agency: Read File - Add Payment Lot Item |
| 5068 | Collection Agency: Determine Charge for Collection Agency |
| 5069 | Submit Addit. Documents to Collection Agency |
| 6250 | Collection Agency: Request Debt Recovery Score |
| 6251 | Coll. Agency: Follow-On Activities for Items Not Submitted |
| 6252 | Coll. Agency: Add to Enh. Outbound Message for DR Score |
| 6253 | Coll. Agency: Adopt Enh. Inbound Message for Debt Rec. Score |
| 6260 | Collection Agency: Grouping of Collection Items |
| 6261 | Coll.Agency: Outbound Information for Collection Payments |
| 6262 | Coll.Agency: Business Partner Data for Outbound Service |
| 6263 | Coll.Agency: Document Supplements for Outbound Service |
| 6264 | Coll.Agency: Display Ext. Information for Collection Case |
| 6265 | Coll.Agency: Additional Information for Outbound Service |
| 6267 | Coll.Agency: Additional Information for Inbound Service |
| 6268 | Coll.Agency: Assignment of Inbound Document Information |
| 6269 | Coll.Agency: Outbound Information for Collection Units |
Posting Areas
|
Posting Area |
Description |
Available Functions |
Techn. Field Names |
|---|---|---|---|
| 1054 | Specifications for Submission to Ext. Coll. Agencies | Payment/Dunning Lock Reason, Alt. Partner, Document type for payments with FP03F |
SPZAH / MANSP, XEMGP, BLCOL |
| 1056 | Specifications for Collection Agency Charges | Document Type, Main Transaction / Subtransaction |
BLART, HVORG / TVORG |
| 1058 | Collection Agency: Callback Data | Callback Reason | RUGRD |
| 1059 | Collection Agency: Information to Collection Agency | Partner Change, Clearing, Callback, Reversal, Reset Clearing, Returns |
XCPART, XAUSG, XBACK, XREVER, XRECLR, XRETRN |
| 1131 | Specifications for Processing Collection Agency Information | Coll.Agency Clearing Account, Write-Off Reason, Document Type |
INVKO, ABGRD, BLART |
| 1132 | Define Specifications for Collection Agency Postings | Document Type, Main Transaction / Subtransaction |
BLART, HVORG / TVORG |
Status of Receivables for Submission to Collection Agency
|
Status (AGSTA) |
Name of Submission Status |
When is the Submission Status reached? |
|---|---|---|
| 01 | Receivable Released for Submission | After release with transaction FP03E, FP03M (related mass activity) or via dunning. |
| 02 | Receivable Submitted | After submission with transaction FP03, FP03D or FP03DM (related mass activity). |
| 03 | Receivable Paid by Collection Agency | Full payment via the collection agency (transaction FP03F). |
| 04 | Receivable Partially Paid by Collection Agency | Partially payment via the collection agency (transaction FP03F). |
| 05 | Submission of Receivable Reversed | After reversal (transaction FP08) of the submitted receivable. |
| 06 | Submission of Receivable Failed | Collection Agency is not able to collect the submitted receivable (with status 02). The receivable is written off. |
| 07 | Receivable Partially Paid Directly and Part Uncollectable | Partially payment received from customer directly and the rest is written off. |
| 08 | Receivable Partially Paid and Partially Uncollectable | Partially payment via the collection agency (transaction FP03F) and the rest is written off. |
| 09 | Receivable Recalled | After recall with transaction FP03 or FP03U. |
| 10 | Receivable Paid Directly by Customer | Full payment received from customer directly (various payment transactions, like FP05). |
| 11 | Receivable Partially Paid Directly by Customer | Partially payment received from customer directly (various payment transactions, like FP05). |
| 12 | Receivable Cleared | After account maintenance with transaction FP06 or FPMA (full clearing). |
| 13 | Receivable Partially Cleared | After account maintenance with transaction FP06 or FPMA (partially clearing). |
| 14 | Receivable Released and Part Not Collectible | Collection Agency is not able to collect a part of a submitted receivable (with status 02). |
| 15 | Receivable Submitted and Part Not Collectible | After partially write-off of a released receivable (with status 01). |
| 16 | Receivable Recalled and Part Not Collectible | After partially write-off of a recalled receivable (with status 09). |
Technical information
Package
|
Package |
Description |
|---|---|
| FKKB | Contract A/R & A/P: Central Objects |
Function Groups / Programs
|
Function Group |
Program |
Description |
|---|---|---|
| FKA5 | SAPLFKA5 | Collection Agency: Function Modules |
| FKA6 | SAPLFKA6 | FI-CA External Collection Agency |
| FKA9 | SAPLFKA9 | FI-CA Collection Agency: Mass Act. FP03M |
Tables
|
Table |
Description |
|---|---|
| DFKKCOLL | Admin. Data for Submission of Receivables for Coll. Agency |
| DFKKCOLLH | Management Data for Submission to Coll. Agency (History) |
| DFKKCOLL_CH | Collection: Changes to Business Partner Master Data |
| TFK050A | Status of Receivables for Submission to Collection Agency |
| TFK050B | Collection Agencies |
| TFK050D | Callback Reason for Items Submitted to Collection Agency |
| TFK050I | Categories of Information to Collection Agency |
| TFK050S | Status of Collection Unit |
| TFK050T | Category of Collection Unit |
Reports
|
Report |
Description |
Transaction |
|---|---|---|
| RFKKCOL2 | Submit Items to Collection Agency | FP03D |
| RFKKCOL3 | List of Collection Items | FP03L |
| RFKKCOL4 | History of Collection Items | FP03H |
| RFKKCOLL | Submission of Dunned Receivables to Collection Agencies | n/a |
| RFKKCOLLAG | Derivation of Responsible Collection Agency | n/a |
| RFKKCOLLFILE | Generate Submission File for Collection Agency | n/a |
| RFKKCOLL_CONFIRMATION_XI_TEST | Test Service CommissionedOutstandingCollectionsERPBulkConfirmation_Out | n/a |
| RFKKCOLR | Call Back Receivables from Collection Agency | FP03U |
| RFKKCOLZ | Take Back Receivables from Collection Agencies | n/a |
| RFKKCOPG | Generate Test File for Collection Agency Payments | n/a |
| RFKKCOPM | Read Collection Agency File | FP03F |
| RFKKCOPN | Process Collection Agency Information | FP03I |
| RFKKCOPO | Post Collection Agency Receivables | FP03P |
Function Modules
|
Function Module |
Description |
|---|---|
| FKK_COLLECTION_AGENCY_REVERSE | Payment reversal of submitted item (Update DFKKCOLL) |
| FKK_COLLECTION_FILE | Collection agency file creation |
| FKK_COLL_AGENCY_PAYMENT | Update submission status (Update DFKKCOLL) |
| FKK_COLL_AGENCY_RELEASE_0350 | Dunning activity: release for submission to collection agency |
| FKK_COLL_AGENCY_RESET_CLEARING | Reset clearing of submitted item (Update DFKKCOLL) |
| FKK_COLL_AGENCY_UPDATE_STATUS | Update submission status (Update DFKKCOLL) |
| FKK_COLL_HIERARCHY_GET | Provides current collection agency history |
| FKK_DFKKCOLL_STATUS_PAY_GET | Determine the new submission status |
| FKK_RECALL_FROM_COLLECT_AGENCY | Recall document item from collection agency |
| FKK_RELEASE_FOR_COLLECT_AGENCY | Provide document items for release to collection agency |
Message Class
>3
Authorization Objects
F_KKINK
Archiving Object
FI_MKKCOLL
Submitting Receivables to Collection Agencies
If a customer does not pay his receivables, and all measures have been taken to collect the receivables, many companies use collection agencies to prevent losing the receivable.
In the case of receivables for which court cases have been initiated or where a court order has been issued for collection (legal dunning proceedings), these receivables are managed in some instances using third-party applications.
Contract Accounts Receivable and Payable
enables you to manage postings connected to submitting receivables to a collection agency and the exchange of information with those collection agencies.
For managing receivables for which legal dunning proceedings have been initiated, it is necessary to set up collection agencies in Contract Accounts Receivable and Payable
for the third-party applications that are used.
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Sachin H. Patil
View full profile →SAP FI-CA Consultant & Architect
Practical SAP notes, structured for review, reuse and long-term maintenance.