Purpose

Using this component you can outsort billing documents or orders for bill printout from automatic processing. The outsorting process, which occurs after billing or invoicing, places the outsorted documents/orders on an exception list. The agent must check the documents/orders and either release them explicitly before invoicing or printing, or reverse them. An outsorting group is defined in the contract or in the contract account, behind which you can store special validation checks. If the conditions of the checks are fulfilled, the document is outsorted in billing or in invoicing.

Outsorting Process

Features

You can outsort billing documents on the basis of the following validations:

• Absolute amount by which the net amount of the bill is exceeded or falls below
• Percentage that the budget billing amount deviates from the net amount of the bill
• Absolute amount that the budget billing amount deviates from the net amount of the bill
• Bills with a balance of zero
• Estimated meter readings
• User-defined validations

You can outsort print orders on the basis of the following validations:

• Absolute amount by which the gross amount of the bill is exceeded or falls below
• Absolute amount by which the bill sum total is exceeded or falls below
• Absolute amount by which the difference amount is exceeded (in the case of a payment plan)
• User-defined validations

You can outsort billing documents on the basis of the following validations:

• Absolute amount by which the net amount of the bill is exceeded or falls below
• Percentage that the budget billing amount deviates from the net amount of the bill
• Absolute amount that the budget billing amount deviates from the net amount of the bill
• Bills with a balance of zero
• Estimated meter readings
• User-defined validations

You can outsort print orders on the basis of the following validations:

• Absolute amount by which the gross amount of the bill is exceeded or falls below
• Absolute amount by which the bill sum total is exceeded or falls below
• Absolute amount by which the difference amount is exceeded (in the case of a payment plan)
• User-defined validations

Processing Outsorting Lists 

Prerequisites

In a billing or invoicing run, one or more documents have failed the validations or have been outsorted manually.

All outsorted documents are not processed further (in invoicing or bill printout) until the documents have been reversed or released.

You activate outsorting by entering values in the following fields in the contract account:

• Outsorting Grp

: Outsorting check group for invoicing

• In. Manual OSrt

: Manual outsorting for invoicing

Procedure

An outsorting check can consist of several validations. All outsorting reasons are listed in the outsorting list for each document. Carry out the following steps:

1. For each outsorting, you must check if the outsorting resulted from an error, such as incorrect meter reading results or an incorrect rate. According to the type of the outsorting, you must check additional data. You can branch to the following data:

• Document
• Contract account
• Portion
• Business partner

Call the detailed display for each outsorting list. To do so, proceed as follows:

1. Position the cursor on the field for which you wish to see detailed information
2. Choose Edit ® Display details

2. If, based upon the outsorting check just carried out, you determine that the outsorted document is correct, then you can release it. A document can, however, be outsorted for different reasons. You can release each outsorting of a document individually. The document is available for further processing only after you have released all outsortings. You can also release the entire document at once, which includes all outsortings of the document. When a billing document is released, it can be invoiced, and when an invoicing document is released, the bill can be printed.

Note that when you release an invoicing document, another invoicing occurs internally. This is required to determine the current due dates for the bill and to post in contract accounts receivable and payable. However, by this time the data situation may have changed for invoicing – additional documents might now be included for joint invoicing. In this case, outsorting can still reoccur even though you have just released an invoicing document.

3. If the outsorting has occurred due to an error, you must correct the error manually. To correct the situation, you can reverse the document directly from the outsorting list. If you reverse the document, all outsortings for the document become invalid automatically. After you have corrected the error, you can re-execute either billing or invoicing, depending on when the document was outsorted.